Who’s matched, meeting and engaging
See how new hires move through the program. The Admin Dashboard shows:
- Current enrolled users
- Published and unpublished profiles
- Program match rate
- Activity and engagement levels
Employee onboarding
Give every new hire a buddy or mentor.
Rumi by Chronus pairs each new hire with a coworker who’s done the job before, helps every meeting go well and shows you what changed.
Why onboarding buddy programs break down at scale
A buddy or mentor gives a new hire someone to ask the small questions and a way to learn how work really gets done. At a large company, the hard part is giving every new hire one, every week, without a spreadsheet.
Matched by hand, pairs take weeks to form and are hard to explain. Many go quiet after the first coffee, and HR can’t see which new hires are connected and which are on their own.
How Rumi by Chronus connects every new hire
Rumi by Chronus brings AI coaching, mentoring and communities into one platform, so every new hire gets the right people from day one.
Matches in minutes, not weeks
Rumi Match starts matching in minutes with the AI-powered MatchIQ® algorithm, customizable to your program’s specific needs. Profiles can be imported from your HRIS, LMS or other database.
Explore Rumi Match: Matches in minutes, not weeksA buddy who fits, with reasons
Rumi Mentor’s AI weighs a dozen factors, including goals, skill gaps, experience, availability, language and location. Every suggested match shows why: shared goals, skills to grow, experience to learn from.
Every meeting starts prepared
With Guided Conversations, every meeting starts with a plan and simple prompts. Rumi Mentor helps new hires figure out what to ask before they meet and hold on to what they learned afterward.
Answers in the flow of work
New hires can ask Rumi Coach for help in Slack, ChatGPT or Claude and get advice about their job, not a generic answer.
Explore Rumi Coach: Answers in the flow of workAgents keep every pair moving
Agents handle matching, nudges, prep, check-ins and follow-ups, inside rules your team sets. Rumi flags a match that’s gone quiet before it fizzles out.
Meet the agents: Agents keep every pair moving
How it works, from hire to first meetings
For example: Dave just joined the Dallas office. Rumi knows he’s a new engineer early in his career. Dave gets an onboarding buddy and an invite to the New Hires community.
1. A new hire starts the playbook
A hire in Workday or your other HR system starts the onboarding steps you set: same trigger, same steps, every time.
2. Rumi proposes a buddy or mentor
The matching agent proposes a match and shows its reasons. Your team approves it, or new hires choose from their recommended matches.
3. The pair meets, prepared
Meetings show up on their calendar. The prep agent builds the agenda, and Guided Conversations adds simple prompts.
4. Agents keep it going
Nudges and check-ins keep each pair moving. Rumi flags a pair that goes quiet, and the matching agent re-matches when people move on.
What HR sees: every onboarding program in one view
Unified Insights brings engagement, meeting cadence and goal progress from every program into one view, and ties mentoring to retention and promotion.
Guide
Building the onboarding program itself?
Our guide to building an employee onboarding program covers the how-to: extending onboarding past the first week, buddies and mentors at scale, check-ins and measuring impact. For every task by phase, use the employee onboarding checklist.
Questions about employee onboarding software
- What is the best way to give every new hire a buddy or mentor at a large company?
Match with data, not a spreadsheet, and support each pair after the match: collect a short profile, match on what matters for the role, give each pair a plan for the first meetings and step in when a pair goes quiet. In Rumi by Chronus, Rumi Match makes the matches in minutes, Guided Conversations starts every meeting with a plan, and agents handle the nudges and check-ins. The employee onboarding program guide covers the full setup.
- What is the difference between an onboarding buddy and a mentor?
A buddy is usually a peer who helps with day-to-day questions in the first weeks; a mentor is often more experienced and focuses on longer-term growth. Many companies give new hires both, and Rumi Match supports mentor-mentee and peer-to-peer matching.
- What does employee onboarding software do?
Onboarding software helps HR run a new hire’s first weeks. Rumi by Chronus covers the people part: it matches each new hire with a buddy or mentor, guides their conversations, offers AI coaching in the flow of work and shows HR how every program is going.
- How long does it take to launch a new hire mentoring program?
A new program on Rumi Mentor takes 2-4 weeks to launch, with a dedicated Customer Success Manager and Implementation Manager who design it around your goals. Once profiles are in, Rumi Match lets you start matching in minutes.
- Which HR and collaboration tools does it work with?
Rumi connects to Workday, SAP SuccessFactors and your other HR systems, with single sign-on. Rumi Mentor works with tools like Slack, Teams, Zoom and Outlook, and meetings show up on people’s calendars. See all integrations.
